How to create a PO and upload product using ASN for used products?

An ASN is the process of inserting newly purchased products into the system. It ensures proper product intake and seamless processing within the supply chain.

Steps to Create a Used Purchase Order via ASN

1. Navigate to Purchase Order Module

   • Go to Purchase Order → Admin → Create PO using ASN.

2. Upload Section

   • At the bottom of the page, click on the Upload button.

   • The system will navigate you to the upload page.

3. Download & Prepare Template

   • Click Download Template.

   • Enter the product details in the template file.

   • Save the completed file.

4. Enter Required Details

   • Select Warehouse Details.

   • Choose Currency.

   • Set Payment Terms.

   • Select Supplier.

   • Enter the NetSuite Number.

5. Upload File

   • Use the Browse button to select the saved template file.

   • Click Upload.

6. Validation & Creation

   • The system will validate the details.

   • If valid, the Purchase Order will be created successfully.

   • The order will then proceed for further approvals.
     
     

     Post-PO Creation Steps

     After creating a Purchase Order (PO), there are two options:

     • Manual Processing – Perform IMEI scanning and approvals step by step.

     • Auto Receive – Use the operator section to auto-receive the order.

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     1. IMEI Scanning

     • Navigate to OPS → Purchase Order Module → PO Receive.

     • Scan all product IMEIs against the created Purchase Order.

     • Ensure all IMEIs match and are correctly recorded in the system.

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     2. Finance Approval

     • Once IMEIs are scanned and received, the PO is sent to the Finance Module.

     • Finance team reviews the order for:

       • Accuracy of details

       • Compliance with financial requirements

     • Upon successful approval, the PO is confirmed and marked ready for further processing.